SkyWest Airlines

Administrative Assistant Inflight

US-CA-LOS ANGELES
2 weeks ago
Requisition ID
2017-4229
Category
Administrative/Clerical
Close Date
10/20/2017

Primary Job Duties


  • Monitor and order office supplies/forms for pilots and flight attendants
  • Answer phones, take and relay messages
  • Operate and maintain office equipment and coordinate necessary servicing and supplies
  • Organize and distribute all COMAT/Manual Revisions to flight crews
  • Prepare and process correspondence for Management
  • Assist flight crews with Airport Security badges
  • Control and distribute parking permits to flight crew
  • Coordinate the activation/deactivation of ALL audits as requested for Crewmember airport access, including parking access
  • Monitor cleanliness and maintain flight crew lounge and bulletin boards
  • Keep all flight crew mailboxes/v-files current
  • Maintain clipboards with updates in the crew lounge
  • Coordinate repairs needed in office area or crew lounge area with airport

 

Crewmembers:

  • Central contact for crewmembers
  • Distribute manual revisions to flight attendants
  • Communicate concerns, suggestions and ideas to Chief Pilot and Chief Flight Attendant
  • Mail mailbox contents to pilots and flight attendants who are on Medical/Maternity leave (If applicable)
  • Assist in creating and developing new ideas for the smoothest operation of the department
  • Organize and assist with domicile meetings
  • Assist new crewmembers by familiarizing them with the base
  • Employee Appreciation coordinator (annual event)
  • Breath Alcohol Technician – Notify and perform random breath alcohol testing for pilots and flight attendants
  • Notify crews of random drug testing
  • Keep office copies of Manuals current
  • Update spare Electronic Flight Manuals (EFBs), check EFBs back into locker when required
  • Data entry into crew database
  • Coordinate & delegate appropriate responsibilities to OJIs (those working light duty) and office interns
  • Schedule and maintain Chief’s business calendar
  • Refer crewmembers to appropriate SkyWest employees to answer questions, etc.
  • Assist crewmembers in locating missing manual pages
  • Update spare Electronic Flight Attendant Devices (eFADs), check EFADs back into locker, when required

Minimum Requirements

  • Excellent computer skills and experience with Word, Excel and Outlook
  • Must be able to multi-task and prioritize
  • Strong communication skills, both written and verbal
  • Must be highly self-motivated, organized, and detail oriented
  • Must be reliable
  • Attention to detail and accuracy
  • Work well without direct supervision
  • Ability to maintain confidentiality
  • Positive and approachable

Physical and Other Requirements

  • Sitting at a desk/computer for extended periods of time.
  • Please complete the on-line application. Qualified applicants will be contacted.
  • This job posting may have an additional video interview (Greenjob) requirement. Please make sure to check your inbox and junk folders for any updates on your status for this position.

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